Check-in
A list from the sign-up form, several desks and one database. Staff type a few letters of the surname, tick who has arrived and know at once how many wristbands to hand out.
One family,
one screen
The employee, their companion and each child have a separate field. Anyone who arrives later is added without undoing the check-in. You can scroll the screens.
Search without Polish characters
Typing ‘kacz’ finds Kaczmarek, and a guest with an employee card is found with the code scanner.
The “Issue” screen
After check-in, a big screen shows how many wristbands for adults, how many for children, and whether a sticker with a parent’s phone number is needed.
Several desks at once
One database. If two people click the same guest, the entry is recorded once.
Guests not on the list
Added on site and counted separately, so the organiser knows how many there were.
Live
attendance
How many people are in, who has not arrived yet and when the gate was busiest. Every action is logged with a time and a desk.
How it
works
All you need is the file from your sign-up form and computers with a browser. We prepare the rest before the event.
Guest list
We upload the sign-up file. The import finds the sheet and columns on its own, merges duplicates and recognises families.
Settings
The event logo and colours, wristband types, VIP guests and handout rules.
Event day
The desks run in the browser. Plan B is printed lists and an offline file in case the network goes down.
After the event
Attendance exported to Excel, then guest data deleted from the server.
Common
questions
Planning a picnic, conference or gala? Tell us how many people and desks you expect.
Can staff see guests’ phone numbers and emails?
No. The desk shows the first name, surname, company, card number and family. Contact details stay in the organiser’s file.
What if the internet goes down?
Before the event we prepare printed lists sorted alphabetically and an offline file on a laptop, so check-in never stops.
How many desks can work at once?
There were six at the Wielton Family Picnic. Before the event we tested a hundred simultaneous check-ins.
Can it be adapted to our event?
Yes. We set the logo, colours, wristband and badge types, VIP guests and form fields for your specific event.
Got a project?
Tell us about it. We'll get back to you with questions for the brief.